This privacy policy sets out how Gisborne Boys’ High School uses and protects any information that you give Gisborne Boys’ High School when you use this website.
Gisborne Boys’ High School is required to comply with the requirements of the Privacy Act 1993.
Gisborne Boys’ High School is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with the provision of the New Zealand Privacy Act 1993.
Gisborne Boys’ High School may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
We may collect the following information:
- Students and parents and/or guardians before, during and after the course of a students enrolment at school.
- Job applicants, staff member, volunteers and contractors
- Other people who come into contact with the school
The school will generally collect personal information about individuals by ways of forms filled out, face to face meetings, interviews, telephone calls and other communications. On occasions people other than parents and students provide personal information. This may take to form of a report from a medical practitioner or reference from another school.
What we do with the information we gather
In relation to personal information of students and parents, Gisborne Boys’ High School's primary purpose of collection is to enable it to provide schooling for the student. This includes satisfying both the needs of parents and the needs of the student throughout the whole period the student is enrolled at the School. The purposes for which personal information of students and parents is used include:
- keeping parents informed about matters related to their child’s schooling, through correspondence, newsletters and magazines;
- day-to-day administration;
- looking after students’ educational, social, spiritual and medical wellbeing;
- seeking donations and marketing for Gisborne Boys’ High School;
- satisfying Gisborne Boys’ High School’s legal obligations and allowing Gisborne Boys' High School to discharge its duty of care.
Where Gisborne Boys’ High School requests personal information about a student or parent, and the information requested is not obtained, Gisborne Boys’ High School may not be able to enrol or continue the enrolment of the student.
Job applicants, staff members and contractors
In relation to personal information of job applicants, staff members and contractors, Gisborne Boys’ High School's primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor, as the case may be. The purposes for which the School uses personal information of job applicants, staff members and contractors include:
- administering the individual’s employment or contract, as the case may be
- insurance requirements if any
- seeking funds and marketing for Gisborne Boys’ High School
- satisfying the School's legal obligations, for example, in relation to child protection legislation.
Who Might Gisborne Boys' High School disclose personal Information To?
Gisborne Boys’ High School may disclose personal information, including sensitive information, held about an individual to:
- another school;
- government departments;
- medical practitioners;
- people providing services to the School, including specialist visiting teachers and sport coaches;
- recipients of School publications, such as newsletters and magazines;
- parents;
- anyone authorised by an individual to receive this information.
Marketing and fundraising
Gisborne Boys’ High School treats marketing and seeking donations for the future growth and development of the School as an important part of ensuring that the School continues to be a quality learning environment in which both students and staff thrive. Personal information held by Gisborne Boys’ High School may be disclosed to an organisation that assists in the School's fundraising, such as PTA.
Parents, staff, contractors and other members of the wider School community may from time to time receive fundraising information. School publications, like newsletters and magazines, which include personal information, may be used for marketing purposes.
How does Gisborne Boys’ High School treat sensitive information?
In referring to ‘sensitive information’, Gisborne Boys’ High School means: information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences or criminal record; and health information about an individual.
Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless agreed by the individual, or the use or disclosure of the sensitive information is allowed by law.
Management and Security of Personal Information
Gisborne Boys’ High School and its staff respect the confidentiality of students’ and parents’ personal information and the privacy of individuals. Gisborne Boys’ High School has in place steps to protect the personal information the School holds from misuse, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and security protected access rights to computerised records.
Updating Personal Information
Gisborne Boys’ High School endeavours to ensure that the personal information it holds is accurate, complete and up-to-date. A person may seek to update their personal information by contacting the School.
The New Zealand Privacy Principles require the School not to store personal information longer than necessary.
The Right to Check Personal Information
Under the New Zealnd Privacy Act 1993, an individual has the right to obtain access to any personal information which Gisborne Boys’ High School holds about them and to advise the School of any perceived inaccuracy. There are some exceptions to this right set out in the Act. Students will generally have access to their personal information through their parents, but older students may seek access themselves.
To access personal information that Gisborne Boys’ High School holds an individual should contact the Headmaster in writing and include verification of identity and the specific information required.
Consent and Rights of Access to the Personal Information of students
Gisborne Boys’ High School respects every parent’s right to make decisions concerning their child’s education.
Generally, Gisborne Boys’ High School will refer any requests for consent and collection notices in relation to the personal information of a student to the student’s parents. Gisborne Boys’ High School will treat consent given by parents as consent given on behalf of the student, and notice to parents will act as notice given to the student.
Parents may seek access to personal information held by Gisborne Boys’ High School about them or their child by contacting the Headmaster. However, there will be occasions when access is denied. Such occasions would include where release of the information would have an unreasonable impact on the privacy of others, or where the release may result in a breach of the School’s duty of care to the student.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
How we use cookies
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
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whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
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if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at office@gisboyshigh.school.nz.
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request details of personal information which we hold about you under the New Zealand Privacy Act 1993. A small fee will be payable. If you would like a copy of the information held on you please contact the school (see contact details on this website).
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
Online Publication of Student Images and Work
The school uses a range of learning technologies to enhance student learning. These include electronic mail (email) and the Internet. From time to time, we publish on the school’s Internet website www.gisboyshigh.school.nz material for educational purposes, to share the results of learning within the school community, and to promote the school within the wider community. This may include examples of students’ schoolwork and images of students and groups of students in activities at the school.
- Images of students may include scanned, digital, or video images of them taking part in school or class activities.
- There are three main reasons the school publishes student material online:
- to educate the student in accordance with the national curriculum, including on the role and use of technology in society;
- to encourage the student to be part of and participate in the school community;
- to promote the school in the wider community.
Parents and students should be aware that the school cannot control who has access to the information published on its Internet website or the other websites mentioned. In recognition of this, the school takes steps to safeguard the privacy of the students and to comply with the Privacy Act 1993.
The school will set the educational purpose for publishing students’ work online. A student’s image and schoolwork may be chosen for online publication if it meets this purpose and if the school holds the consent of the student and his/her parent to publish the student’s material online. The material chosen must also meet the standards required for the website on which it is to be published.
For example, if the student’s schoolwork is to be published on the school website, it must not: defame anyone, be objectionable from a human rights point of view, be obscene, or infringe the copyright of third parties (for example, the work must not contain substantial portions of another person’s copyright material without permission).
If the material is to be published on another website, such as The Online Learning Centre – Te Kete Ipurangi, then it must meet the publishing standards of that website.
Disclaimer
Every effort has been made to ensure that the information on this website is accurate and up to date however, Gisborne Boys’ High School makes no guarantee as to the information provided on this website. Information provided is to the best of our knowledge correct but subject to change at any time.
Copyright Notice
Intellectual property on this website, including logos, photographs, text and layout are the property of Gisborne Boys’ High School (unless stated otherwise). Written permission is required from Gisborne Boys’ High School for material on this website to be copied, distributed or used for commercial purposes.
Enquiries
Further information about the way Gisborne Boys’ High School manages the personal information it holds can be obtained from the Headmaster (see contact details on this website).