MINUTES OF BOARD OF TRUSTEES MEETING HELD IN THE LIBRARY MEETING ROOM ON MONDAY 11 JULY 2011 AT 5.30 PM.
PRESENT: G. Mackle, T. Buchanan (chair), J. Cook, A. Donaldson, K. Pepper, J. Radburn,
R. Gould-Lardelli, T. Norman (Student Rep), Mr M. Davidson
Confirmation of minutes:
Minutes of 16.5.2011 having been previously circulated were confirmed as a true and accurate record (Buchanan/Mackle). Carried.
Matters arising:
Nil.
Correspondence:
Inwards:
- Letter from E. Sycamore. Approved.(Mackle/Pepper).
- Letter from MOE re Café project – FYI.
- Letter from S. Burns re Waka Ama trip to Tahiti. Approval to be given in principle. (Mackle/Buchanan)
Moved that the Inwards Correspondence be accepted. (Mackle/Pepper).
Mr Malcolm Davidson attended the meeting to discuss the IT Strategic Plan.
Study leave applications were discussed.
Resolved that the Board, in terms of Section 48 of the Local Government Official Information and Meetings Act 1987, exclude the public from this part of the meeting to discuss an application.
(Buchanan/Donaldson). Carried.
Moved out of Committee (Buchanan/Mackle).
Finance:
Rose discussed MWWL payment with Board member.
Schedule of Cheques for payment to 11.7.2011 be approved (Buchanan/Mackle). Carried.
Profit and Loss Statement to 30.6.2011 be approved (Buchanan/Radburn). Carried.
Monthly Credit Card for May statement be approved (Cook/Pepper). Carried.
Moved that the Financial Accounts be moved (Radburn/Norman). Carried.
Principal’s Report:
Assistant Principals position – this should be advertised as an actual vacancy.
Appointment Committee to shortlist is to be made up of Andrew, Greg, Tania, Katrina, Rose, Jodie.
Applicants to be shortlisting on Wednesday 24 Aug.
Resolved that the Board, in terms of Section 48 of the Local Government Official Information and Meetings Act 1987, exclude the public from this part of the meeting to discuss staffing.
(Pepper/Norman). Carried.
Moved out of Committee (Pepper/Mackle).
General Business: None.
Meeting closed 9.03 pm.
MINUTES OF BOARD OF TRUSTEES MEETING HELD IN THE LIBRARY MEETING ROOM ON MONDAY 16 MAY 2011 AT 5.30 PM.
PRESENT: G. Mackle, T. Buchanan (chair), J. Cook, A. Donaldson, T. Norman, K. Pepper, R. Gould-Lardelli, T. Norman (Student Rep), Mr C. Callaghan
APOLOGIES: J. Radburn (Christchurch) Accepted Buchanan/Mackle
Mr Craig Callaghan attended the meeting and gave an overview of the Whakairo course he runs at Gisborne Boys’ High School.
Confirmation of minutes:
Minutes of 11.4.2011 having been previously circulated were confirmed as a true and accurate record (Buchanan/Gould-Lardelli ). Carried.
Matters arising:
Greg handed out Performance Agreement document.
Correspondence:
Inwards:
- STA Newsletter
Moved that the Inwards Correspondence be accepted. (Buchanan/Mackle)
Finance:
Schedule of Cheques for payment to 12.5.2011 be approved (Pepper/Cook). Carried.
Profit and Loss Statement up to 30.4.2011 be approved (Buchanan/Pepper). Carried.
Monthly Credit Card statement for April be approved (Buchanan/Cook). Carried.
Principal’s Report:
If at all possible, could we ensure that Senior Exams do not clash with important Cultural events (e.g. Manu Korero)?
Greg handed out Principals Performance Report. Moved that Phil Taylor be contracted to do Principal’s Appraisal. (Cook/Pepper)
Resolved that the Board, in terms of Section 48 of the Local Government Official Information and Meetings Act 1987, exclude the public from this part of the meeting to discuss a personnel issue.
(Cook / Pepper). Carried.
Discussed personnel issue.
Moved out of Committee (Cook/Pepper ).
No General Business
Meeting closed at 8.25 pm.
MINUTES OF BOARD OF TRUSTEES MEETING HELD IN THE LIBRARY MEETING ROOM ON MONDAY 11 APRIL 2011 AT 5.30 PM.
PRESENT: G. Mackle, T. Buchanan (chair), J. Cook, A. Donaldson, T. Norman, K. Pepper, R. Gould-Lardelli, T. Norman (Student Rep)
APOLOGIES: J. Radburn (Christchurch)
Confirmation of minutes:
Minutes of 15.12.2010 having been previously circulated were confirmed as a true and accurate record (Mackle/Gould-Lardelli). Carried.
Minutes of 21.3.2011 having been previously circulated were confirmed as a true and accurate record (Mackle/Pepper). Carried.
Correspondence:
Inwards:
- Letter of Resignation from Bob Hansen. Accepted (Buchanan/Mackle). Carried.
- Letter from MOE acknowledging receipt of School Charter.
- Letter of Resignation from M. Anderson (dated 28 October 2010). Accepted (Buchanan/Mackle). Carried.
- Letter from S. Burns requesting Leave for 2 weeks in Term 3. Moved that Leave without Pay be granted, based on Greg’s recommendations. (Cook/Mackle).
- Letter from Mark Jefferson requesting permission for Cricket trip to Australia (6th – 19th Oct). (Thurs 6th Oct is the second to last day of term.) New term starts on 25 Oct. Moved to approve the trip, subject that all relevant documentation as laid down in School Policies is submitted to Mr Mackle. (Mackle/Pepper). Carried.
- Email from NZSTA re Cashing Up Annual Leave. Moved that “The Board of Trustees of Gisborne Boys’ High School will not consider any requests to cash-up annual holidays under the provisions of the Holidays Act 2003.” (Buchanan/Mackle). Carried.
- Letter from Anne Tolley (MOE) re Safe Physical and emotional environment for students.
Finance:
Cafeteria reinstatement pending.
Schedule of Cheques for payment to 21.3.2011 be approved (Gould-Lardelli/Pepper). Carried.
Profit and Loss Statement up to 31.3.2011 be approved (Buchanan/Mackle). Carried.
Principal’s Report:
Mr Mackle talked to his report.
General Business:
MA – no
Rose – no
Katrina – Hikoi on Wednesday – Boys’ High have 60+ students & Prefects walking from Waikirikiri School to GGHS to highlight cost of buses for Kaiti students.
Jodie – Principal’s Performance Agreement? New set of things included. SPANZ Advisor for Principal visiting Principals, discussing these. Performance Indicators and Professional Standards been carried out. New Collective Agreement looks at Professional Goals that need to be set. MA suggested Tania and him look at Indicators that he has set down and bring it back to the Board.
MA to contact Graeme Young.
Trent – asked if seniors could be given lunch passes. Greg said No and gave reasons why.
Andrew - no
Resolved that the Board, in terms of Section 48 of the Local Government Official Information and Meetings Act 1987, exclude the public from this part of the meeting to discuss a personnel issue. (Buchanan/Mackle). Carried.
Discussed In Committee minutes.
Moved out of Committee (Buchanan/Mackle).
Meeting closed at 8.15 pm.