MINUTES OF BOARD OF TRUSTEES MEETING HELD IN THE LIBRARY MEETING ROOM ON MONDAY 14 JUNE 2010 AT 5.30 PM.
PRESENT: G. Mackle (Temporary chair), J. Cook, R. Gould-Lardelli, T. Buchanan,
K. Pepper, A. Donaldson, J. Radburn, T. Norman (Student Rep), M. Langdon (Finance Manager)
Confirmation of minutes:
Minutes of 3.05.2010 having been previously circulated were confirmed as a true and accurate record (Buchanan/Norman). Carried.
Matters Arising:
- Property Committee to meet on Thursday to decide what grant from J & T Hickey for Mahanga will be used for.
Correspondence:
Inwards:
Delegation for National Council member – no takers
Information Workshops on Good Governance – Katrina Pepper, Tania Buchanan
Letter from Phil Taylor Consultancy
Other Correspondence: Inwards Accepted (Mackle/Pepper)
Finance:
The complete Financial Package was handed out (Policies, Minutes, Cheque List, P & L Statement, Balance Sheet) for BOT to look over until a sub-committee is formed.
Minutes from 3/2010 onwards were discussed and accepted (Mackle/Langdon). These covered meetings from 15.3.2010 – 14.06.2010.
Schedule of Cheques for payment to 14.06.2010 be approved (Mackle/Cook). Carried.
Maria addressed meeting and gave a overview of how Profit & Loss Statement works.
Moved that Profit and Loss Statement for May 2010 be accepted (Mackle/Pepper).
Carried.
Principal’s Report:
Delegation of responsibilities was discussed.
It was suggested that BOT Disciplinary Committee was made up of a minimum of 2, preferably 3, of the Parent Representatives of the Board of Trustees, excluding Student Rep and Staff Rep. (Mackle/Donaldson). Carried.
Moved that the BOT resolve to delegate the following responsibilities (a-k) as listed below (Buchanan/Pepper). Carried.
Add breakdown regarding Stand Downs (whether there is a trend happening or one off incidents), whether they have been stood down before, etc.
SMT to look at Senior Curriculum at tomorrow’s meeting (Tues).
IN COMMITTEE:
Resolved that the Board, in terms of Section 48 of the Local Government Official Information and Meetings Act 1987, exclude the public from this part of the meeting to discuss a personnel issue. (Mackle/Cook. Carried.
Moved Out of Committee (Mackle/Radburn). Carried.
Property – John Radburn spoke. Initial cleaning of Gymnasium being done at present. Hopefully can take occupation at the end of the week. There may still be a number of small items that can be addressed after occupancy. John to meet with Greg tomorrow.
Expert coming to look at Boiler on Thursday.
Parent-Teacher evening tomorrow (Tuesday) night – 4.30 pm – 7.00 pm.
Elections:
Chairperson: Tania Buchanan
BOT Finance: Tania Buchanan, Andrew Donaldson, John Radburn, (School Finance Committee - Greg Mackle, Mat Anderson, Maria Langdon)
Property: John Radburn, Trent Norman, Katrina Pepper, Greg Mackle, Graeme Hyde
General Business:
John Radburn - Delegation to Principal – Employing teaching staff within the agreed budget without prior BOT approval.
- Anything that has gone through the Budget can be approved by Principal.
Meeting closed 8.30 pm.
MINUTES OF BOARD OF TRUSTEES MEETING HELD IN THE LIBRARY MEETING ROOM ON MONDAY 15 MARCH 2010 AT 5.30 PM.
PRESENT: G. Webb, G. Mackle (Principal), J. Radburn, K. Nikora, T. Buchanan, J. Unverricht, J. Radburn, T. Norman (Student Rep)
Confirmation of minutes:
The minutes of 22.02.2010 having been previously circulated were confirmed as a true and accurate record.(Radburn/Mackle). Carried.
Matters Arising:
Mr Webb questioned if there was anything further from Mr Grout on the Claybird Shooting proposal? Consent Forms and Permission slips have been sent out and returned, money paid. The first practice shoot will be this Friday 19/03.
- Mr Mackle has spoken to Tahi Paenga re his Music proposal.
- Letter to City Construction re the wait on Library response.
- Election progress? Mr Mackle to email members with an update.
Correspondence:
Inwards:
- STA News and Conference Information
- 1st XV Rugby seeking permission for South Island tour to proceed. Moved that tour proceed on basis as outlined in itinerary (Mackle/Nikora). Carried.
Finance:
Query from mtg 7/2010 re computers – old or second hand? Have to apply for funding first then decide what to purchase.
Schedule of Cheques for payment to 15.03.2010 be approved (Webb/Mackle). Carried.
Principal’s Report:
- Christine Swann joined the meeting to give a verbal report on Te Kotahitanga.
- Mr Fabian Ramos to be invited to attend next BOT meeting to address meeting on Numeracy project.
- Mr Mackle had confirmation today from Alan Dibley (MOE) that the changes in the wind for next round of 10 YPP do not affect GBHS at this stage.
- Mr Mackle to write to Mr Peach, J & T Hickey Trust re funding for Mahanga.
- Going to run Tu Tane and Year 10 Camps at end of this year.
- ERO visit – Monday 24/05 – Friday 4/6. Put folder together for BOT members. A new BOT will be in place by then.
General Business:
UN – No
Radburn – No
Trent - No
Kim – No
Greg – No
Gordon -
Meeting closed 7.12 pm.
Next meeting Monday 26 April.
MINUTES OF BOARD OF TRUSTEES MEETING HELD IN THE LIBRARY MEETING ROOM ON MONDAY 22 FEBRUARY 2010 AT 5.30 PM.
PRESENT: G. Webb, G. Mackle (Principal), J. Radburn, K. Nikora, T. Buchanan, J. Unverricht, J. Radburn, T. Norman (Student Rep)
Confirmation of minutes:
The minutes of the meeting held 14.12.2009 were unable to be confirmed, due to IT malfunction therefore the previous minutes couldn’t be located.
Matters Arising: Nil.
Correspondence:
Inwards:
- Letter from Fraser Grout requesting permission in principle for Ryan Gordon to coach five Year 9 boys at the Gisborne Gun Club. Approval given (MA/UN). Carried.
- Letter from Tahi Paenga re assisting with Music tuition. MA to investigate further, reply to T. Paenga and report back at next BOT meeting.
Inwards Correspondence be received: (Buchanan/Unverricht). Carried
Finance:
Meeting of 5 previous School Finance Meetings were handed out. No BOT Finance meeting was held due to non-attendance and accidents.
Schedule of Cheques for payment to 22.02.2010 be approved (Radburn/Mackle). Carried.
Principal’s Report:
Mr Mackle read through his report.
- BOT Elections:
Recommended that the Returning Officer fee be calculated on the basis of 50% of the base amount plus 25% of the per pupil amount (Webb/Radburn)
Recommended that the agreed fee be paid in full, regardless of whether there is a voting election. (Webb/Radburn).
Ratify that Mrs Wendy Laird be elected Returning Officer.
Date – 7 May 2010. (Webb/Nikora).
Moved that the BOT Election on 7 May 2010 be for up to 5 elected parent representatives. (Webb/Radburn).
- Mr Mackle to invite Tom Cairns (Tu Tane), Christine Swann (Te Kotahitanga), Fabian Ramos (Numeracy) and Mat Anderson (Senior Leadership) to address the BOT on their various projects – 1 per meeting.
General Business:
Library Update – matters still on hold. BOT lawyers put forward the settlement proposal on 8/12/09. Nothing back yet.
Meeting closed 7.00 pm. Next meeting 22 March.